Parent’s Guide

November 15th - Pre-Registration Begins

Pre-Registration is only for returning families.

December 17th - Registration for the General Public begins

Plan ahead and set your Summer 2019 calendar early! 

Parent Resources 

CampInTouch

You can access this on the top of any page on our website. This button allows you to make payments, get required forms, upload forms, update information and review your selections. You can also send oneway e-mails and see camper photos in your CampInTouch account. You can login to your account day or night at your convenience.    

CampInTouch: Photos and E-mails

CampStamps - Send your camper oneway e-mails while they are at camp. E-mails are printed twice a day and handed out at lunch and dinner. Each CampStamp equals 1 e-mail and embellishments like puzzles, backgrounds and games increase the number of CampStamps used. This is much quicker than snail mail and allows you to write to your Cosby camper each day! 
 
You can purchase this resource starting at $10 
 
Camper Photos - Camper photos are uploaded daily each Session Monday through Friday. You are welcome to look through them at any time. You are welcome to order a print or digital download of photos from your child's session. Photos are accessible until December 31st each year. Rates for purchasing photos can be found on your CampInTouch page. 
Please Note: We try to capture an image of every camper each day, but this is not always possible. DUE TO THE NUMBER OF CAMPERS AND ACTIVITIES OCCURRING ALL OVER CAMP EACH DAY wE ARE UNABLE TO ACCOMMODATE special photograph requests at this time. 

cAMPiNTouch: Camper Forms and Waivers

All Camper forms are available through your CampInTouch account once your camper is registered. Required forms are noted and due 2 weeks PRIOR to check in to avoid a late fee of $35. Through CampInTouch, your camper's forms are downloaded for completion and then uploaded directly to your account. This assures that your originals remain in your safekeeping, and the information is safe and secure and tied directly to your camper. Please do NOT mail, email or fax original forms for processing. If you have questions or need assistance, please contact us at 256-268-2007 or email cosbyforms@ymcabham.org

Required forms: Physical ExamHealth History, Camper Information and Departure for Pick Up (located in FAMILY FORMS) at the BOTTOM of the Forms section. Please also submit the Immunization Form (form provided or Health department issued) and a copy of your child's Insurance Card. The Transportation form lets us know how and who will bring your camper to camp so that we can make plans for those who need airport/bus terminal pick up. 

If you have questions about forms or using CampInTouch, please contact us at cosby@ymcabham.org or 256-268-2007

*Please note forms are due two weeks prior to check in. There is a $35 late fee charged for forms that are turned in late. 

The Parent Handbook and OTher Documents 

This is a handy tool for all campers and their families. You’ll find information about changes, check in, check out, the health center, communication policies and more.     

Sleepaway Camp Parent Handbook 

cAMP sCHOLARSHIP/fINANCIAL aSSISTANCE fORM

Weekend Camp Schedule 

Daily Schedule 

Packing Check List

Rags and Leathers Program

Cancellation Policy

Program Protector - Camp Tuition Insurance 

Cancellation Policy

ALL  forms and  ALL  Balances  MUST be submitted 2 WEEKS PRIOR  TO  CHECK  IN!  A $35 LATE  fee will be assessed for any payments or forms submitted after this date unless approved by the Executive Director. Failure to adhere to this policy could result in the cancellation of your camper's registration and loss of deposit.  

Cancellations, Session/Program  Transfers  and  Refunds:

  • Deposits  are  non-refundable.
  • Cancellations within  7 days prior to check-in will result in forfeiture of FULL camp fee.
  • Cancellations within 8-14 days prior to check-in will result in forfeiture of 75% of the full camp fee.  
  • Cancellations  15-30 days prior to check-in will result in forfeiture of  50% of the full camp  fee.

No  refunds  are  given  if  a camper  leaves  early  due  to  homesickness  or  is  dismissed  due  to  behavioral issues.  Campers  are  expected  to  behave  in  a  Caring,  Respectful,  Responsible  and  Inclusive  manner  at all times.  Failure  to  abide  by  Camp  Cosby's  rules  and  guidelines  can  result  in  dismissal  from  camp.

YMCA Birmingham Camp Cosby reserves the right to cancel any program. Should such an event take place, all fees are refundable or transferable to the next available camp session. 

Click here for Full Cancellation Policy 

Frequently Asked Questions 

Camp Meals - What can my camper expect? 

The Dining Hall is a staple of the camp experience. At YMCA Camp Cosby we pride ourselves in having a fun, interactive and character building dining experience in a family atmosphere.

Seating – Campers sit at the same table as the other campers in their cabin and their counselors for each meal.

Family Style Meals – Meals are plated and set on the table for campers to pass, share and enjoy. This allows the campers to spend their time enjoying each other’s company instead of standing in line. Counselors eat each meal with their campers and enjoy meals as a time to talk and connect.

Salad Bar/Other Options – Each meal has many options. Along with the main dish, a salad bar is offered. At breakfast, salad bar consists of fruit, yogurt, and granola. Lunch and Dinner salad bar consists of vegetables and salad fixings. No one goes hungry at Camp Cosby. If a camper cannot find something they enjoy their counselor will work with the kitchen to make sure everyone has something satisfying to eat. Please note: Dietary Restrictions and special meal needs must be communicated in advance on your camper application.

Kitchen Patrol “KP” – Each meal one camper from each cabin is on Kitchen Patrol. This is known around camp as “KP" and is a part of our character development at camp. This camper will be responsible for setting the table, asking the other campers if they are interested in more when a dish is emptied, taking that dish to the kitchen to be refilled, filling the water pitcher and taking items up to the dishwashing station at the end of the meal. Campers love being the KP because they get to have extra responsibilities and they get to take care of their cabin.

Consolidation – This is the time in the meal when we clean up the table. Each camper helps stack plates, clean up their area and take items to the dishwashing station.

Songs and Dancing – The Dining Hall is an area of great excitement at camp as well as a place to eat. After everyone has had their fill the Dining Hall will burst out in songs, chants and some of our favorite dances. Don’t worry if your camper doesn’t know the songs and dances yet because returning campers and counselors love to teach these to our new campers.

Sample Menu  

What are Cosby's facilities like?

At YMCA Camp Cosby we take pride in our property and facilities. We maintain our facilities year-round to ensure our guests have a safe and comfortable experience with us. The best way to experience camp is to visit for an Open House or Family Event, but if that is not possible please click on Camp Map and Facilities to see what we have to offer. 

How do I know my child will be with their Cabinmate Request?

We allow up to three cabinmate requests at Camp Cosby. Cabinmates must be in the same village and the same gender in order to accommodate these requests. Most cabinmate requests are easily honored. If we are not able to accommodate a cabinmate request that is within our guidelines, we will contact you by phone or e-mail prior to your session.   

How can we stay connected to Cosby Year Round? 

The best way to stay connected is to have a current e-mail address on file at all times.

Click the links below to learn about our Winter Camp, Family Days, Open Houses, Retreats, and Outdoor Classroom Program. 

Family Events

Winter Camp

Teen Retreat 

cosby Retreats

Cosby's Outdoor Classroom  

Connect With Us

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