Important Camp Information
Meet the Camp Staff and Parent Orientation
Dates & Times: Sunday, May 20 4:00pm
Tuesday, May 22 6:30pm
Saturday, June 2 10:00am
Location: Pelham Family YMCA
Meet and get to know your child’s summer camp leaders and directors! Parents will have the opportunity to ask all of their questions. Please bring your children to meet and greet the staff.
Camp Locations and Hours
Our camp programs are based out of the Pelham YMCA, with many camps traveling off-site for activities. Please check the individual camp descriptions for off-site locations.
Drop off for all camps will occur at the Pelham YMCA. Campers can be dropped off between 7:00am-8:45am. Our camp day starts promptly at 9:00am. For safety reasons, please do not drop your child off between 8:45am-9:15am. Failure to arrive on time could result in your child missing out on fun camp activities and possibly missing a bus to an off-site location.
Pick up for all camps will occur at an off-site location in Pelham (to be determined). Campers will travel by Shelby County School buses and YMCA mini-buses beginning at 4:30 pm. Pick up will begin at 5:00pm each day and end at 6:30pm. Parents may pick up early at the YMCA between 3:30-4:30 pm. For safety reasons, we will not release campers at the pick-up location until all camps have arrived and attendance has been taken.
This year we have added a “Bus Stop” pick-up location in Riverchase. Parents who are traveling through the Riverchase area can pick up your camper at the bus stop. Campers will arrive at the pick-up location at 5:00pm. Counselors along with campers will stay at the bus stop until 5:30pm. Any campers NOT picked up by 5:30pm will return to the Pelham pick-up location. The bus stop location will be near Riverchase Parkway.
Lunches, Snacks, and Drinks
Campers will need to bring their lunch and two snacks each day to camp unless noted in the camp schedule. Parents are encouraged to pack healthy lunches for their child. Lunches should be packed in an insulated cooler that is easily managed by your child. Refrigeration and microwaves are NOT available. Please only send your child with water and/or sports drinks. A refillable water bottle is strongly encouraged.
The YMCA will sell lunches on Thursday and Friday starting Session 2. Lunches will include pizza on Thursday and hotdogs/chips on Friday. Lunch order forms will be passed out each Monday and are due on Wednesday morning, cash only please. Late forms will NOT be accepted.
Weekly Payments and Payment Plans
All payments are required to be paid thru electronic funds transfer via a checking account or credit card. Parents who choose to pay weekly will have their account debited the week prior to the camp.
We also offer a payment plan that can be tailored to your specific family needs. The most common payment plan is a monthly draft either on the 1st or 15th of each month beginning at the time of camp sign up. Monthly drafts are determined by the total balance due after deposits are paid, divided by the number of months remaining until camp ends. For example: If you register in January, your monthly drafts will begin in February and must end by July. For more information on payment plans, please contact Rhonda Elmore at relmore@ymcabham.org or 685-6510.
Our Camp Day at a Glance
Below is a sample day at a glance for camp. More details for each camp will be provided weekly and online.
7:00-8:45 Morning Drop Off/Extended Care
8:45-3:30 Structured Camp Day
3:30-4:30 Early pick up at the YMCA
4:30-5:00 Transportation to offsite location
5:00-5:30 Riverchase Bus Stop pick-up
5:00-6:30 Afternoon Pick Up/Extended Care
YMCA Camp Registration
Three Easy Ways to Register
Register online- Parents may register their child online by clicking here. Please note that parents will still be required to complete all required paperwork when registering online.
Walk-in registration-You may register for summer camp at the Pelham Family Branch YMCA service desk anytime during regular operating hours.
Register by mail- Complete the registration packet and return to the Pelham Family Branch YMCA along with the required NON-REFUNDABLE deposit for each camp session. (Please note: Camp availability cannot be guaranteed when registering by mail. YMCA staff will contact you if a selected camp isn’t available.)
Pelham Family YMCA
Attn: Day Camp
2610 Pelham Parkway
Pelham, AL 35124
Registration Information
Registration Fee: There is a $40 per family registration fee due at time of registration.
Deposits: Deposits will be required at the time of registration for each week. This deposit will hold your child’s spot for that particular camp. Deposits are $15 per child per week for Classic Camps and $50 per child per week for Specialty, Sports and Aquatics Camps. If you choose to cancel a camp week, the deposit is non-refundable and non-transferable to another camp week.
Fees: All fees must be made via EFT from either your checking account or credit card. Fees will be drafted each Wednesday prior to the start date of your child’s camp unless another day is specified. Ask about our pre-payment plans!
Late Registrations: Registration is accepted as space is available. We will not accept registration after 9:00 pm on Friday for the next week.
Refund Policy: If the YMCA cancels the camp, a full refund of the camp price will be given. If you wish to cancel a camp week for your child, you must complete a cancellation/refund request form. Please remember that deposits are non-refundable and non-transferable.
Children absent 3 or more days in a session due to illness or injury may be eligible for a prorated voucher or refund. Parent’s requests must be submitted in writing on a Birmingham YMCA Day Camp Cancellation Form with a doctor’s note attached within two weeks of the absence. Credits and refunds will not be issued for missed days due to vacation.
Transfer Policy: We will gladly transfer your child to another camp session if space allows. To request a transfer, please complete a transfer request form 2 weeks prior to the new camp week. If transfer is approved, only the balance of any camp fees paid will be transferred to the new week. Parents will be responsible for paying a new deposit.
Financial Assistance: The YMCA believes in serving the needs of everyone in our community regardless of their ability to pay full fees. Financial assistance, based on need, is available for our Classic and Sports Camp only. We will accept financial assistance applications from March 1-March 30, 2012. Awards are given on a first come basis. For more information, please contact Leslie Lazaro at llazaro@ymcabham.org or 685-6509.